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Information Science and Records Management Graduate Intern – Judicial Service Commission, Nairobi

Judicial Service Commission • Nairobi, Kenya

Category Internship / Graduate / Trainee
Job Type Full_time
Experience Entry Level No prior professional work experience required Recent graduate internship
Industry Government
Salary KES 25,000 – 25,000 /month
Posted Jul 25, 2026

Job Description

The Judicial Service Commission (JSC) invites applications from motivated, ambitious, and career-driven Kenyan graduates for the position of Information Science and Records Management Graduate Intern under its Judiciary Internship Program. This structured internship is designed to provide graduates with meaningful workplace exposure while strengthening professional competence in records management, information governance, digital documentation, and administrative support within the Judiciary. The program offers a unique opportunity to gain practical experience in one of Kenya's most respected constitutional institutions while contributing to efficient judicial service delivery across the country. The selected interns will be deployed to various Court Stations, Tribunals, Directorates, and Departments where they will participate in the management of both physical and electronic records, document classification, information retrieval, digital archiving initiatives, and records preservation activities. Throughout the internship, participants will receive guidance from experienced supervisors and mentors who will support their professional development and expose them to best practices in public sector information management. Interns will work alongside multidisciplinary teams responsible for maintaining accurate institutional records, ensuring compliance with established records management policies, and supporting operational efficiency through organized documentation systems. The role also provides exposure to modern information management technologies, electronic records systems, document tracking procedures, registry operations, and data security principles that are essential in today's digital workplace. This internship is ideal for graduates seeking to build a strong foundation in public administration, information governance, archives management, records lifecycle management, and digital transformation within government institutions. Participants will develop valuable analytical, organizational, communication, and problem-solving skills while gaining practical knowledge that enhances long-term employability. The internship runs for a fixed period of twelve (12) months on a non-renewable basis. Successful candidates will receive a monthly gross stipend of Ksh.25,000 throughout the internship period. Applicants must be willing to accept deployment to any Judiciary station within the Republic of Kenya based on organizational requirements. The program promotes equal opportunity, fairness, professionalism, integrity, accountability, and excellence while creating an environment that supports continuous learning and ethical public service. Graduates who are eager to contribute to efficient justice administration, expand their professional capabilities, and establish a rewarding career in information and records management are encouraged to apply. This internship represents an outstanding opportunity to transform academic knowledge into practical experience while serving the Kenyan public through the Judiciary.

Key Responsibilities

  • Support the organization, classification, filing, and indexing of official records in accordance with approved records management procedures.
  • Maintain both physical and electronic filing systems to ensure efficient storage and retrieval of institutional documents.
  • Assist in receiving, registering, sorting, and distributing incoming correspondence to relevant offices.
  • Participate in the digitization of records to enhance electronic document management and long-term preservation.
  • Monitor document movement through established tracking systems and maintain accurate movement registers.
  • Ensure confidential information is handled securely and in accordance with data protection and organizational policies.
  • Assist in maintaining accurate records inventories and updating records databases regularly.
  • Support records appraisal, retention scheduling, and disposal processes under supervisory guidance.
  • Help retrieve files and information requested by authorized officers within agreed timelines.
  • Prepare files for archival storage and assist in records preservation initiatives.
  • Participate in registry operations and ensure documents are properly organized for easy accessibility.
  • Assist in maintaining document security and preventing unauthorized access to sensitive information.
  • Support implementation of records management standards and quality assurance procedures.
  • Maintain accurate logs of file circulation and document transactions.
  • Assist in compiling statistical reports relating to registry operations and records management activities.
  • Support compliance with institutional policies governing documentation and information governance.
  • Participate in continuous improvement initiatives aimed at enhancing registry efficiency.
  • Assist in identifying missing, damaged, or misplaced records and support corrective actions.
  • Collaborate with supervisors to improve filing accuracy and records organization.
  • Support administrative teams by providing requested records promptly and professionally.
  • Participate in departmental meetings, training sessions, and mentorship activities.
  • Assist with inventory management of registry supplies and office documentation materials.
  • Maintain professional relationships with colleagues, court users, and other stakeholders.
  • Observe confidentiality, integrity, and ethical standards while performing assigned duties.
  • Utilize computer applications for document management, data entry, and records processing.
  • Support implementation of electronic records management systems where applicable.
  • Ensure proper labeling and categorization of files according to institutional guidelines.
  • Perform routine verification of records for completeness and accuracy.
  • Assist in preparing reports requested by supervisors regarding records management performance.
  • Carry out any other lawful duties assigned by the designated supervisor or mentor in support of Judiciary operations.

Qualifications & Requirements

  • Applicants should possess a bachelor's degree in information science and Records Management obtained from a recognized institution. Candidates must demonstrate sound theoretical knowledge of records management principles, information organization, archives administration, documentation procedures, and information governance practices. Proficiency in computer applications, including word processing, spreadsheets, electronic document management systems, and digital communication tools, is essential. Applicants should possess excellent written and verbal communication skills, strong organizational ability, attention to detail, and the capacity to manage multiple assignments accurately within specified timelines. The successful candidate should demonstrate high ethical standards, honesty, confidentiality, professionalism, accountability, and commitment to public service. Strong interpersonal skills, teamwork, adaptability, willingness to learn, analytical thinking, problem
  • solving capability, and customer service orientation will be highly valued. Candidates should be self
  • motivated, capable of working independently with minimal supervision, and able to collaborate effectively with multidisciplinary teams. Applicants must satisfy the requirements of Chapter Six of the Constitution of Kenya, be willing to serve in any Judiciary station within the country and should not have previously participated in a government internship program. The internship is open to unemployed Kenyan graduates aged between 18 and 35 years who have not gained relevant work experience in their field of study during the previous two years.

How to Apply

Interested and eligible candidates should submit their applications through the official Judicial Service Commission online recruitment portal. Applicants should complete the online employment application form and upload the required supporting documents, including an application letter, an updated curriculum vitae, names of two-character referees, a copy of a valid National Identification Card or other legal identification document, academic certificates, professional certificates, academic transcripts, testimonials, and a recent colored passport-size photograph. All information submitted must be accurate and truthful, as documentation will be verified during the recruitment process. Applications must be submitted on or before 13 August 2026 at 5:00 PM. Only shortlisted applicants will be contacted. The Judicial Service Commission does not charge any application fee or request payment at any stage of the recruitment process. Candidates are advised to submit only through the official JSC recruitment portal.

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