Job Description
The Judicial Service Commission (JSC) is inviting applications from motivated, disciplined, and career-focused young Kenyans for the Office Administration (Secretarial Services) Diploma Internship Programme. This structured internship is designed to provide recent diploma graduates with practical workplace exposure in Kenya's Judiciary while strengthening their professional competencies in office administration, secretarial support, records management, and public service operations.
The internship provides an exceptional opportunity for individuals seeking to bridge the gap between academic learning and professional employment. Successful candidates will gain valuable hands-on experience by working alongside experienced judicial officers, administrators, and departmental teams within various Court Stations, Tribunals, Directorates, and Departments across the country. Throughout the programme, interns will receive mentorship, workplace guidance, and practical assignments that enhance their understanding of modern administrative procedures and public sector service delivery.
Interns will actively participate in supporting administrative functions that contribute to the efficient operation of judicial institutions. The role offers exposure to document management, office coordination, customer service, records administration, scheduling activities, correspondence handling, filing systems, digital office technologies, and other essential administrative processes. This practical environment enables interns to develop organizational discipline, professional ethics, confidentiality, communication abilities, and problem-solving skills while contributing positively to institutional objectives.
The Judicial Service Commission values professionalism, accountability, transparency, integrity, and excellence in service delivery. Interns joining this programme will become part of a working environment that promotes respect for constitutional values, equal opportunity, teamwork, continuous learning, and high standards of public administration. The experience acquired during the internship will strengthen participants' employability and prepare them for future opportunities within both the public and private sectors.
This twelve-month, non-renewable internship targets unemployed Kenyan diploma graduates between the ages of 18 and 35 years who have not previously gained substantial work experience related to their area of study during the past two years. Applicants must also be willing to serve in any Judiciary station within the Republic of Kenya as determined by operational requirements.
The programme provides a monthly gross stipend to facilitate participation throughout the internship period. Interns will work under the supervision of designated mentors who will monitor performance, provide professional guidance, and support continuous skills development throughout the attachment period.
If you possess strong organizational abilities, excellent communication skills, professional integrity, and a genuine interest in administrative services within the Judiciary, this internship offers an outstanding opportunity to build practical experience while supporting one of Kenya's most important constitutional institutions. Individuals committed to professionalism, confidentiality, teamwork, and efficient service delivery are highly encouraged to submit their applications before the stated deadline.
Key Responsibilities
- Provide professional administrative and secretarial support to assigned departments, court stations, tribunals, or directorates.
- Receive, organize, record, and distribute official correspondence accurately and within established timelines.
- Prepare office documents including letters, reports, memoranda, schedules, and meeting materials using appropriate office software.
- Maintain organized filing systems for both electronic and physical records while ensuring document confidentiality.
- Assist in updating administrative registers, databases, inventories, and departmental records.
- Schedule appointments, meetings, interviews, and official activities for supervisors as assigned.
- Coordinate meeting logistics, prepare agendas, circulate documents, and record meeting minutes where required.
- Welcome visitors professionally and provide accurate information while maintaining excellent customer service standards.
- Respond to telephone calls, emails, and official inquiries courteously and efficiently.
- Assist in managing incoming and outgoing mail, parcels, and official documentation.
- Support records management activities by ensuring documents are correctly classified, archived, and retrieved when required.
- Operate office equipment including computers, printers, scanners, photocopiers, and other administrative technologies.
- Maintain confidentiality when handling sensitive institutional information and official records.
- Assist in preparing departmental reports, presentations, and statistical summaries.
- Monitor office stationery levels and support inventory management processes.
- Participate in organizing workshops, training sessions, conferences, and official Judiciary events.
- Support implementation of administrative procedures that improve operational efficiency.
- Collaborate effectively with supervisors, colleagues, and other departments to achieve organizational objectives.
- Ensure assigned duties comply with government regulations, institutional policies, and administrative guidelines.
- Assist in maintaining orderly office environments that promote productivity and professionalism.
- Perform data entry with high levels of accuracy and attention to detail.
- Maintain professional communication with internal and external stakeholders.
- Observe high ethical standards while carrying out daily assignments.
- Demonstrate accountability for assigned work and complete duties within agreed timelines.
- Participate actively in mentorship sessions and workplace learning activities.
- Seek continuous improvement by learning new administrative technologies and office procedures.
- Support document preparation for official correspondence and administrative processes.
- Assist in organizing departmental records for audit, review, or reference purposes.
- Report operational challenges to the designated supervisor promptly.
- Observe workplace safety, institutional values, and public service ethics throughout the internship.
- Undertake any other administrative or secretarial duties assigned by the designated supervisor in support of efficient Judiciary operations.
Qualifications & Requirements
- Applicants should possess a Diploma in Management and Office Administration or an equivalent qualification from a recognized institution. Candidates must demonstrate proficiency in computer applications including Microsoft Word, Excel, PowerPoint, Outlook, and other standard office productivity tools. Strong written and verbal communication skills are essential, together with the ability to prepare professional correspondence and maintain accurate records. Applicants should exhibit excellent organizational and time
- management abilities, attention to detail, and the capacity to prioritize multiple assignments effectively. The successful candidate should demonstrate integrity, professionalism, confidentiality, accountability, and respect for public service values. Strong interpersonal skills and the ability to work collaboratively within multidisciplinary teams are highly desirable. Applicants should be adaptable, eager to learn, capable of working under supervision, and committed to delivering quality administrative support. Problem
- solving ability, customer service orientation, initiative, reliability, and a positive attitude toward continuous professional development will provide an added advantage. Candidates must meet the requirements of Chapter Six of the Constitution of Kenya and be willing to accept deployment to any Judiciary station within the Republic of Kenya. Previous participation in a government internship program is not eligible for this opportunity.
How to Apply
Interested and qualified applicants should submit their applications through the official Judicial Service Commission online recruitment portal before the closing date. Applicants should upload the following documents during the online application process: A signed application letter. An updated Curriculum Vitae (CV). Names and contacts of two-character referees. Copy of a valid National Identification Card or other legally recognized identification document. Copies of academic certificates, professional certificates, transcripts, and testimonials. A recent colored passport-size photograph. Only complete applications submitted through the official JSC recruitment portal before 5:00 PM on 13 August 2026 will be considered. Applicants are advised to provide accurate information, as all submitted documents will undergo verification by the relevant authorities. Providing false information may result in automatic disqualification and possible legal action. Only shortlisted candidates will be contacted. The Judicial Service Commission does not charge any application fee or request applicants to undergo medical examinations during the recruitment process. Canvassing in any form will result in automatic disqualification. The Judicial Service Commission is an Equal Opportunity Employer committed to fair, transparent, and merit-based recruitment.
Similar Internship / Graduate / Trainee You Might Like
Browse More Jobs
More Internship / Graduate / Trainee in Kenya • All Jobs in Nairobi