Job Overview
The Accounts Assistant at the Kenya National Bureau of Statistics (KNBS) provides essential financial support to ensure accurate, timely, and efficient management of financial records, transactions, and reporting. This role is critical in maintaining the integrity of KNBS’s financial operations, supporting budgeting, expenditure tracking, and compliance with national accounting standards and public sector regulations. Key responsibilities include assisting in the preparation, recording, and reconciliation of financial transactions such as payments, receipts, invoices, and bank statements. The Accounts Assistant supports the accounts team in maintaining ledgers, journals, and other accounting records, ensuring that all entries are accurate, complete, and properly documented. They are responsible for verifying the accuracy of supporting documents, reconciling discrepancies, and flagging issues to senior finance officers for resolution. The role also involves preparing periodic financial reports, summaries, and schedules for management review, audits, and regulatory compliance. The Accounts Assistant participates in monitoring and tracking expenditures against approved budgets, ensuring that all financial activities are within authorized limits and conform to KNBS policies and procedures. In addition, the Accounts Assistant may assist in processing payroll, preparing payment vouchers, and maintaining records of employee allowances, reimbursements, and benefits. They are expected to adhere to financial controls, safeguard assets, and ensure that all financial transactions are properly authorized and recorded. The Accounts Assistant works closely with other KNBS departments to facilitate smooth financial operations, providing timely information and support for planning, procurement, and project management. They also help in preparing documents and supporting materials for internal and external audits, ensuring compliance with statutory requirements and best practice…
Why This Role Matters
This Accounts Assistant role allows professionals to develop key skills in Business. The position offers career growth opportunities while supporting the company's mission and values.
Responsibilities
- The Accounts Assistant at the Kenya National Bureau of Statistics (KNBS) plays a critical role in supporting financial operations by ensuring that all accounting processes, transactions, and records are accurately managed and maintained. The role contributes to the proper handling of public funds, financial reporting, and adherence to statutory and organizational financial regulations.
- i. Preparing payment and surrender vouchers in accordance with KNBS procedures to facilitate timely and accurate disbursement of funds.
- ii. Filing and maintaining accounting support documents, including invoices, receipts, and financial statements, to ensure proper record-keeping and easy retrieval during audits and reviews.
- iii. Managing surrender vouchers by verifying completeness, accuracy, and adherence to financial guidelines, ensuring that funds disbursed are properly accounted for and reconciled.
- iv. Processing imprests for field officers, staff, and project activities, ensuring compliance with organizational policies and timely reimbursement of advances.
- v. Drawing receipt vouchers for refund of cash by imprest holders, accurately recording and tracking returned funds to maintain accountability.
- vi. Managing petty cash transactions, including disbursement, recording, and reconciliation, to ensure that small operational expenses are properly documented and accounted for.
- vii. Posting entries in the vote book, ensuring that all financial transactions are correctly recorded against relevant budget codes and reflecting the true financial position of the organization.
- viii. Capturing the Appropriation in Aid (AIA) revenue on a daily basis, verifying amounts, and updating financial records to ensure that all revenue streams are properly recorded and monitored.
- ix. Assisting in the preparation of periodic financial reports, summaries, and statements for management review, planning, and decision-making purposes.
- x. Supporting internal and external audits by providing documentation, explanations, and reconciliations as required to demonstrate compliance with financial regulations.
- xi. Undertaking any other duties lawfully assigned by supervisors, including participating in financial control reviews, training, or special projects, to strengthen KNBS’s financial management and accountability systems.
Qualifications
- (CPA)
Skills & Experience
- A pass in Part II of the Certified Public Accountants (CPA) or
- Part II of ACCA Examination or any other relevant qualification from a recognized institution
- Proficiency in computer applications.
How to Apply
Instructions to Applicants: i.Applicants should fill and submit an online Employment Application form Ref. KNBS/F/93/29: KNBS Open Advert Employment Application Form ii.You are also required to upload a Cover letter, National Identity card/Passport copy, Curriculum Vitae, Certified Copies of academic, Professional and other relevant certificates, Transcripts and all other testimonials as one single document in pdf format. iii Applications must be received not later than 27th January 20…
Application FAQs
- Is this job open? Yes, applications are open.
- Are there any application fees? No. JobVoro does not charge job seekers.
- Can I apply directly? Yes, via the company's official channel.