Job Description
The Kenya Revenue Authority Staff Pension Scheme is seeking to recruit a highly organized, ethical, and results-oriented Procurement Officer to strengthen its procurement and supply chain operations. This permanent and pensionable position presents an excellent opportunity for a procurement professional who is passionate about promoting transparency, accountability, and operational excellence while supporting the Scheme's strategic objectives.
Reporting directly to the Chief Executive Officer, the successful candidate will oversee the planning, coordination, and implementation of procurement activities while ensuring strict adherence to internal procurement policies, applicable legislation, regulatory requirements, and recognized professional standards. The position plays a critical role in ensuring that procurement processes are conducted efficiently, competitively, fairly, and economically to maximize value for money and support uninterrupted organizational operations.
The Procurement Officer will collaborate with various departments to identify procurement needs, prepare procurement schedules, facilitate supplier sourcing, and ensure timely acquisition of goods, services, and consultancy assignments. The role requires excellent coordination skills to manage supplier relationships, contract administration, procurement documentation, inventory reporting, and asset management while maintaining complete procurement records for audit and compliance purposes.
The successful candidate will also contribute to the continuous improvement of procurement policies, operational procedures, and supplier performance management frameworks. They will support tendering activities from planning through contract execution while ensuring fairness, transparency, and integrity throughout every procurement cycle. Working closely with finance and user departments, the officer will help align procurement plans with approved budgets and organizational priorities.
In addition to procurement responsibilities, the position supports office administration by coordinating maintenance of office equipment, facilities, inventory controls, and contract renewals. The role requires proactive monitoring of supplier performance, timely resolution of procurement challenges, and preparation of management reports that support informed decision-making. The Procurement Officer will also contribute to business continuity initiatives, occupational health and safety compliance, disaster preparedness, and organizational risk management programs.
This position demands exceptional analytical abilities, sound commercial judgment, and the capacity to manage multiple procurement assignments simultaneously without compromising quality or compliance. The ideal candidate should demonstrate high ethical standards, confidentiality, accountability, and professionalism while maintaining productive relationships with suppliers, internal stakeholders, regulatory authorities, and service providers.
The Kenya Revenue Authority Staff Pension Scheme offers an inclusive and performance-driven working environment where employees are encouraged to innovate, improve processes, and contribute meaningfully to organizational success. Individuals who possess strong procurement expertise, excellent communication skills, and commitment to public sector procurement excellence are encouraged to pursue this rewarding career opportunity.
Key Responsibilities
- Coordinate the complete procurement cycle from planning to contract closure while ensuring compliance with applicable procurement legislation, internal policies, and professional standards.
- Prepare procurement plans in collaboration with departmental representatives and consolidate annual procurement requirements.
- Develop accurate procurement specifications, scopes of work, bills of quantities, requests for quotations, requests for proposals, tender documents, and purchase orders.
- Coordinate supplier sourcing, market research, and vendor identification to promote competitive procurement processes.
- Facilitate supplier prequalification exercises and maintain an updated supplier database for future procurement requirements.
- Monitor procurement timelines to ensure goods and services are delivered within agreed schedules.
- Liaise with user departments to confirm procurement needs and monitor fulfillment of approved requisitions.
- Coordinate procurement committee activities and provide administrative support during tender opening, evaluation, and award processes.
- Maintain comprehensive procurement files, tender documentation, contract records, and supporting correspondence for audit readiness.
- Track procurement performance indicators and recommend practical improvements that enhance efficiency and cost effectiveness.
- Monitor supplier performance and ensure contractual obligations are achieved within agreed service standards.
- Participate in contract negotiations while safeguarding organizational interests and maintaining procurement integrity.
- Coordinate communication with suppliers regarding clarifications, tender invitations, contract awards, unsuccessful bids, and contract implementation matters.
- Support budget monitoring by ensuring procurement activities remain within approved financial allocations.
- Prepare procurement status reports, expenditure analyses, supplier performance reports, and management updates.
- Coordinate inventory monitoring and prepare regular inventory movement reports to support effective asset control.
- Maintain accurate asset registers and support periodic asset verification exercises.
- Coordinate maintenance, servicing, repair, and replacement of office equipment and operational facilities.
- Ensure procurement documentation complies with regulatory record management requirements.
- Support implementation of procurement policies, internal controls, and risk mitigation measures.
- Identify procurement risks and recommend practical corrective actions to management.
- Promote ethical procurement practices, fairness, transparency, and accountability throughout procurement activities.
- Support implementation of sustainability initiatives and responsible sourcing practices where applicable.
- Work closely with finance teams to reconcile procurement records and supplier payments.
- Participate in procurement audits and implement audit recommendations within agreed timelines.
- Monitor contract expiry dates and coordinate timely renewals where necessary.
- Assist in reviewing procurement procedures to improve operational efficiency.
- Maintain confidentiality of procurement information and commercially sensitive documentation.
- Provide procurement guidance to internal departments regarding procurement procedures and documentation requirements.
- Support business continuity planning through timely procurement of essential operational resources.
- Participate in occupational safety initiatives, emergency preparedness activities, and organizational resilience programs.
- Build productive working relationships with suppliers, consultants, contractors, and internal stakeholders.
- Continuously monitor market trends, pricing developments, and supplier capabilities to improve procurement decisions.
- Perform additional procurement-related assignments as delegated by management in support of organizational objectives.
Qualifications & Requirements
- Applicants should possess a bachelor's degree in Procurement, Supply Chain Management, Logistics Management, Purchasing, Business Administration, Commerce, or another closely related discipline from a recognized institution. Candidates must demonstrate a minimum of three years of progressively responsible experience in procurement, purchasing, contract administration, supply chain management, or public procurement. Membership in the Kenya Institute of Supplies Management (KISM) or the Chartered Institute of Procurement and Supply (CIPS) is required and should be maintained in good professional standing.
- The ideal candidate should possess comprehensive knowledge of procurement legislation, procurement planning, supplier relationship management, tender administration, inventory management, contract management, and procurement ethics. Strong analytical abilities, excellent organizational skills, sound commercial judgment, and effective negotiation capabilities are essential for success in this position. Applicants should demonstrate excellent written and verbal communication skills, attention to detail, integrity, accountability, confidentiality, and the ability to work collaboratively across departments. Proficiency in Microsoft Office applications, procurement information systems, and electronic procurement platforms will be highly advantageous. Candidates should also exhibit resilience, adaptability, initiative, problem
- solving ability, customer service orientation, conflict resolution skills, and the capacity to manage competing priorities while consistently delivering quality procurement services within established timelines.
How to Apply
Interested candidates should submit their applications through the official Kenya Revenue Authority e-Recruitment Portal. Applicants are required to register an account, verify their email address, complete and update their candidate profile, and submit the online application before the closing date. Ensure that all mandatory information is accurately completed before final submission. Only applications submitted through the official recruitment portal will be considered. Kenya Revenue Authority does not charge any application, shortlisting, interview, or recruitment fees at any stage of the hiring process. Candidates experiencing technical difficulties during the online application process should contact the KRA Human Resources support team through the official recruitment support email indicated on the e-Recruitment portal.
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