Assistant Office Administrator III Job in Kenya at The Kenya National Highways Authority (KeNHA)

Why This Role Matters

This Assistant Office Administrator III role allows professionals to develop key skills in Government. The position offers career growth opportunities while supporting the company's mission and values.

Responsibilities for Assistant Office Administrator III in Kenya

• Assistant Office Administrator III is responsible for providing comprehensive administrative and secretarial support to ensure the smooth functioning of the Directorate and the Authority as a whole. The officer’s responsibilities include, but are not limited to, the following:
• Typing and Preparing Documents: The officer will accurately and efficiently type, format, and prepare routine correspondences, official letters, reports, and other documentation required by the Directorate. This involves ensuring clarity, professionalism, and compliance with established office standards and protocols.
• Managing Correspondence: The officer will handle all incoming and outgoing correspondence, including emails, official letters, and memoranda. This requires proper recording, distribution to relevant personnel, and systematic filing for ease of retrieval and compliance with record management standards.
• Handling Telecommunication and Customer Inquiries: The officer will manage telephone lines, attend to inquiries from clients, stakeholders, and staff, and provide accurate information or redirect calls appropriately. Professionalism, courtesy, and responsiveness are key to maintaining the Authority’s reputation.
• Scheduling and Coordinating Meetings: The officer will schedule, coordinate, and facilitate meetings, conferences, and appointments for departmental staff, ensuring that all logistical arrangements such as venue booking, equipment setup, and documentation are prepared ahead of time.
• Operating Office Equipment: The officer will operate office equipment, including computers, printers, photocopiers, and telecommunication devices, ensuring their proper use and maintenance. The officer will also ensure the security of sensitive documents, records, and equipment.
• Travel Arrangements: The officer will organize travel logistics for departmental staff, including transportation, accommodation, and itineraries, ensuring cost-effectiveness and timeliness.
• Visitor and Client Management: The officer will attend to visitors and clients, providing information, guidance, and support, ensuring a professional and welcoming office environment.
• Appointments and Calendar Management: The officer will manage departmental appointments, maintain calendar schedules, and issue timely reminders and follow-ups to ensure efficiency and adherence to deadlines.
• Petty Cash Administration: The officer will administer office petty cash, maintain accurate records of transactions, and ensure compliance with financial procedures and reporting requirements.
• Other Administrative Duties: The officer will perform additional administrative tasks as required to support smooth office operations, enhance workflow efficiency, and contribute to the overall effectiveness of the Directorate.
• By performing these responsibilities diligently, the Assistant Office Administrator III ensures that office operations are conducted efficiently, stakeholders are served professionally, and the Directorate achieves its operational objectives effectively.

Qualifications for Assistant Office Administrator III in Kenya

• Diploma

How to Apply for Assistant Office Administrator III in Kenya

Interested and qualified candidates should submit their applications, including a detailed CV, copies of academic and professional certificates, and a cover letter stating the reference number KeNHA/ASSISTANT OFFICE ADMINISTRATOR III/12/2025, to the Director of Human Resources via the official KeNHA recruitment portal or email as indicated in the official advertisement. Applications must be submitted before the closing date. Only shortlisted candidates will be contacted.