Legal Clerk III Job in Kenya at The Kenya National Highways Authority (KeNHA)

Why This Role Matters

This Legal Clerk III role allows professionals to develop key skills in Government. The position offers career growth opportunities while supporting the company's mission and values.

Responsibilities for Legal Clerk III in Kenya

• The duties and responsibilities of the Legal Clerk III will include, but will not be limited to, the following:
• Reviewing legal files and retrieving documents required for ongoing legal processes, administrative actions, and court-related matters to ensure that legal officers have timely access to relevant information.
• Opening, labeling, and maintaining legal files in accordance with established records management procedures and documentation standards to ensure proper organization and easy retrieval of legal documents.
• Preparing, organizing, and serving court documents as directed by legal officers or authorized personnel while ensuring compliance with court procedures and timelines.
• Photocopying, scanning, printing, and reproducing legal documents to support legal proceedings, official documentation requirements, and internal departmental use.
• Receiving, recording, and dispatching legal correspondence to relevant departments, courts, law firms, government institutions, and other stakeholders while maintaining accurate records of all incoming and outgoing communication.
• Filing contracts, agreements, court pleadings, and other legal documents systematically to ensure proper documentation, safe custody, and easy access whenever needed.
• Maintaining accurate registers, logs, and tracking systems for legal files, correspondence, and legal documentation to support efficient file management and monitoring.
• Assisting legal officers in organizing documents required for court proceedings, legal consultations, meetings, and official reviews conducted by the Legal Directorate.
• Ensuring safe custody, security, and confidentiality of sensitive legal records and documents handled within the Directorate in accordance with institutional policies and legal requirements.
• Supporting the preparation and compilation of legal reports, summaries, and document bundles required for legal reviews, internal consultations, and court submissions.
• Coordinating with internal departments to obtain documents, evidence, or information required for legal matters involving the Authority.
• Monitoring the movement of legal files and ensuring they are returned, updated, and properly archived after use.
• Assisting in maintaining an organized and efficient filing and document management system within the Legal Directorate.
• Supporting compliance with institutional policies, legal procedures, and records management standards applicable to the Authority.
• Performing any other duties as may be assigned by the Legal Clerk II or other authorized officers in support of the Authority’s legal operations.

Qualifications for Legal Clerk III in Kenya

• Diploma

How to Apply for Legal Clerk III in Kenya

Interested and qualified candidates should submit their applications through the official recruitment portal of the Kenya National Highways Authority. Applicants are required to complete the online application form and attach relevant academic and professional certificates, a detailed curriculum vitae, and any other supporting documents as required. Only shortlisted candidates will be contacted for further assessment and interviews.