Assistant Supply Chain Management Officer (Grade AD 5) - 1 Position Job in Kenya at Kibabii University

Why This Role Matters

This Assistant Supply Chain Management Officer (Grade AD 5) - 1 Position role allows professionals to develop key skills in Edducation / Teaching. The position offers career growth opportunities while supporting the company's mission and values.

Responsibilities for Assistant Supply Chain Management Officer (Grade AD 5) - 1 Position in Kenya

• The Assistant Supply Chain Management Officer (Grade AD 5) at Kibabii University will play a pivotal role in ensuring the smooth, efficient, and accountable management of the University’s stores, inventory, and procurement operations. The officer will work under the supervision of senior supply chain staff and will be actively involved in supporting the full spectrum of supply chain management processes, from procurement to stock control and distribution of goods.
• Key responsibilities include issuing and receiving stores items in strict accordance with established University procedures and standard operating guidelines. The officer will be responsible for preparing, maintaining, and updating accurate stores and inventory records to ensure transparency, traceability, and accountability in the management of institutional resources. This includes regular stocktaking exercises, identification of inventory discrepancies, and assisting in the reconciliation of records to maintain integrity in the stores system.
• The role also involves supervising warehouse attendants and supporting personnel to ensure that workflow within the stores is efficient, safe, and compliant with University protocols. Acting as a custodian of stores, the officer will ensure the security of all inventory items, preventing loss, damage, or misappropriation. Proper storage, preservation, and handling of goods will be a critical responsibility, requiring the officer to monitor environmental conditions, stock rotation, and adherence to storage best practices to maintain the quality and usability of materials.
• The Assistant Supply Chain Management Officer will also monitor stock levels on a continuous basis, proactively reporting shortages, surpluses, or potential stock-outs to facilitate timely procurement and avoid operational disruptions. This includes maintaining updated records of all store transactions, documenting receipts, issues, transfers, and returns, thereby supporting management in decision-making and planning.
• In addition, the officer will support procurement and supply chain processes as required, assisting in the preparation of purchase requests, liaising with suppliers, and ensuring compliance with university procurement policies, government regulations, and ethical standards. The role will require assisting in the preparation of periodic inventory reports, analyzing trends in stock movement, and providing recommendations for efficient resource utilization and cost optimization.
• Other responsibilities include collaborating with academic, administrative, and operational departments to ensure their material needs are met promptly, participating in audits of stores and procurement activities, and contributing to continuous improvement initiatives within the supply chain management function. The officer is expected to uphold high standards of integrity, professionalism, and accountability, playing a central role in promoting operational efficiency, transparency, and sustainability within the University’s supply chain operations.
• This position provides an excellent opportunity for individuals seeking practical exposure in procurement, stores management, and inventory control, while contributing to the overall efficiency and effectiveness of Kibabii University’s supply chain management system.

Qualifications for Assistant Supply Chain Management Officer (Grade AD 5) - 1 Position in Kenya

• Diploma

How to Apply for Assistant Supply Chain Management Officer (Grade AD 5) - 1 Position in Kenya

Interested applicants should submit a detailed CV, copies of relevant academic and professional certificates, and a cover letter specifying the position applied for. Applications should be sent via the official Kibabii University recruitment channels or delivered physically to the Human Resource Office before the stated deadline.